Event Form

Please check the calendar (located on the wall in the church office) before planning an event. If you have any questions please talk to Tracey Henry, Event Coordinator.

The Event is not approved until all required approvals requests have been satisfied.

Your name *

Email address *

Approvals necessary for a Church Event

Upon completion of this form, the following individuals will be notified of the request and their approval will be required in order for the Event to be approved and placed on the calendar.

Pastor Mike Smith - Lead Pastor
Tracey Henry - Event Coordinator
Karissa Mason - Media
Gary Rumptz - Audio Visual
Tracey Henry - Hospitality
Scott Guerne - Lawn Care
Aimee Cloyd - Cleaning Personnel

Leader Putting on the Event *

Notes & Special Instructions

Event Specifics

Theme of Event

(If Applicable)

8Event Date

8/13/23

Event Time

Event Name

Event Location *

Vision/Goal of the event

Will a salvation invitation be given?

Estimated number of volunteers needed

Expected Attendance

Will a sign-up sheet be needed for a head count?

Check if child care will be available.

What items will need to be gathered before the event?

What special tools/supplies might be needed?

Games, Music, Tech, Etc.

Is this a fundraising event?

Will this be a free event? *

Check if there will be a raffle.

Check if awards or prizes will be given out

Check if food and beverages will be served.

Check if decorations are needed.

Check if the event needs to be in the announcements or advertised.

Volunteer Leaders

Before inserting anyone's name, the person must be asked
People serving in these specific area's do not have to be the Team Leader of these areas

Other

Finances

Estimated cost of the event

What ministry will be paying for the event?

Budget Breakdown

Miscellaneous